Standard Form Contracts
Steps to Processing Contracts on the Standard Form:
The process can take up to four weeks from the time it enters the Office of the General Counsel
Step 1:
Originating Office Reviews contract for completeness and/or negotiates business terms. Do NOT make changes to the Standard Form
See Preparing Your Contract for Review in the Office of the General Counsel
Step 2:
Contract is signed by the Contractor in duplicate (two originals must be completed)
Step 3:
Contract is signed by Boise State Department Head in duplicate (two originals must be completed)
Step 4:
The following types of Contracts need to proceed to Step 6
- Exceeding Department Head Signing Authority
- For an indeterminate amount
Contracts not meeting one of the above conditions, proceed to Step 5
Step 5:
If the Contract did not meet one of the above conditions then the Originating Department sends one fully executed original to the Contractor and keeps the second original for University files.
Step 6:
If the Contract met one or more of the conditions in Step 4, complete a Contract Routing Slip and send BOTH signed originals to the Office of the General Counsel (MS1002)
Step 7:
The Office of the General Counsel (OGC) will assign the contract to an attorney to review. The review process can up to three weeks.
Step 8:
OGC attorney contacts the Department if there are concerns or changes that need to be addressed.
Step 10: Note that the VPFA will NOT sign a contract without the OGC’s approval.
OGC sends the contract with Contract Routing Slip to the VPFA’s office for signature by VPFA. This can take 5 days depending on the VPFA’s schedule.
Step 11:
Once the VPFA has signed the Contract, the OGC will pick it up and notify the originating department that the Contract is complete.
Step 12:
The OGC will return one original to the Department. Original is to be returned to the Contractor. Department should maintain a copy for their records. OGC maintains the second original for University Archives.